Daily start note: A short meeting will be held at the start of each day to answer questions and give updated direction. If lanes are closed, a traffic control company may direct the roads; follow their direction and the direction of the shift captain/key man.
Mission Control
Live Drop Off view. Pick a day, then review Zone 1 and Zone 2 by shift captain. The numbered map positions turn green when checked in and stay red when not checked in.
Drop Off view: Choose the day first. Zone 1 covers positions 1–10. Zone 2 covers positions 11–15. Each shift shows its own captain and assigned people. Green means checked in; red means not checked in/missing.
Not checked in / red
Checked in / green
No assignment
Names are shown below by zone
Missing / not checked in
Checked in / covered
Parking lots and wayfinder corridor map for St. John’s 2026. Parking captains can mark a garage full here; administration watching Mission Control will see that lot turn red live.
Parking captain control: Tap a P1–P5 marker on the picture, or use the buttons below. Red = full. Green = open / available. The status updates for everyone watching Mission Control.
Shows captain check-in and team check-in counts for each parking lot shift on this day.
Park & Ride
Park-and-Ride overseer view for PR1, PR2, and PR3. No map needed here — this shows each shift captain, captain phone number, assigned attendants, and live check-in status.
Shows PR1 / PR2 / PR3 grouped by shift time. Green means captain and team are fully checked in; red means no captain is checked in.
Only bus captain shifts for this day are shown below.
Bus 1
Traccar Device ID
Waiting for Traccar Client update.
BUS-1Bus 2
Traccar Device ID
Waiting for Traccar Client update.
BUS-2Bus 3
Traccar Device ID
Waiting for Traccar Client update.
BUS-3Bus 4
Traccar Device ID
Waiting for Traccar Client update.
BUS-4Bus 5
Traccar Device ID
Waiting for Traccar Client update.
BUS-5Bus 6
Traccar Device ID
Waiting for Traccar Client update.
BUS-6Bus 7
Traccar Device ID
Waiting for Traccar Client update.
BUS-7Bus 8
Traccar Device ID
Waiting for Traccar Client update.
BUS-8Bus 9
Traccar Device ID
Waiting for Traccar Client update.
BUS-9Bus 10
Traccar Device ID
Waiting for Traccar Client update.
BUS-10Bus Tracking
Live Trackimo views from the bus tracking registry.
Tutorials
Drop-off / Pick-up Flow
Use this tutorial section for the basic drop-off and pick-up flow instructions.
Traffic attendants
- Direct cars only until they are safely stopped.
- Once safe, signal attendants to approach the vehicle.
- Keep cars moving as directed; do not step into unsafe traffic flow.
- If a traffic control company is present, follow their direction.
Passenger attendants
- Approach vehicles only after traffic attendants signal it is safe.
- Assist passengers promptly and kindly.
- Keep loading/unloading short so traffic does not back up.
- Use hi-viz vests while working around vehicles.
D1 / D2 Drop-off Areas
Use this map for the pick-up and drop-off loading areas. This is not the emergency evacuation map.
D1 is at MBC
D2 is at SJCC
Shift Captain Quick Reference
Start of shift
- Arrive early and welcome/orient volunteers.
- Set up necessary WhatsApp communication with the day's hotel overseer and related shift captains.
- Keep chats brief, factual, and necessary. Do not use delegate names outside approved systems.
- Document important issues for shift change.
Escalation levels
- Level 1: minor volunteer, timing, flow, and hand-off issues you can resolve calmly.
- Level 2: repeated issues, hotel staff conflicts, transportation disruptions, or anything affecting multiple people — bring to hotel overseer/key man.
- Level 3: medical emergency, safety concern, delegate in distress, urgent/unclear matters — escalate immediately.
Key FAQ Notes
- Medication: Do not share medication. Direct to pharmacy, hotel help desk, medical team, or qualified help as appropriate.
- Language barriers: Download Google Translate or Apple Translate and needed languages in advance.
- Lost items: Take items to the hotel information desk at the end of shift; report who/what/activity if known.
- Media: Do not give official statements. Collect contact info/deadline and forward to the shift captain/key man/PID.
- Non-delegate ride requests: Kindly explain the shuttle is prearranged for scheduled international delegate transportation only.
- Children/extra people: Curb/dispatch assignments are high-risk moving-vehicle areas; only assigned/trained volunteers should be present.
D1 / D2 Drop-off Areas
This D1 / D2 map now lives under Mission Control → Tutorials.
Open Tutorials / D1-D2 MapEvacuation Positions
Emergency evacuation / muster-location reference for Mary Browns Centre and St. John’s Convention Centre.
Emergency view: This is the separate evacuation/muster map, not a loading/unloading position map. Tap the map below to open it full-size, then pinch/spread with two fingers to zoom.
Tap the picture to enlarge
Shift Captain Quick Reference
Captain notes now live under Mission Control → Tutorials.
Open Tutorials / Captain Notes